VCiti-UK Pensioners

Citi-UK Club

BYE-LAWS (Approved 16th October 2004)

Club Name:- Citi-UK Club (The Club)
Club aims:- To provide a club for existing and past Citicorp UK workforce.
Membership qualifications:- Membership is restricted to current Citicorp staff, past Citicorp staff (whether pensioners or previous workforce) and contract / temporary staff who have served for 5 years or more.
The Club Committee may invite others to join The Club as members..
Club Management Team:-
The Club Management team must consist of at least 3 officers and not more than 9 officers, amongst which the following Principal Offices must be filled:-
Chairperson.
Treasurer
Secretary
In addition there should be Vice Chairperson and a Membership Secretary. A further four Club Committee members may be elected to assist any of the above Principal Officers, and/or to assist in the general running of The Club. Three committee members will constitute a quorum.. Committee members may serve more than 1 year in office. No committee member may hold more than one principal office
Elections:- Elections will be held annually, at the Annual General Meeting to be held on the 3rd Thursday in October. Officers will put themselves forward for re-election at each AGM. Ideally, a member of the Club Management Team who wishes to resign give notice to The Club Secretary at least two months before the upcoming AGM.
Treasurer:- The Treasurer shall maintain a bank account/s, in The Club's name. The Treasurer shall have control of all Club cheque books. There must be a minimum of two Principal Officers with signing authority on the account, any one of whom may sign cheques etc up to the sum of £100.00 Sums greater than £100.00 (except for payment of social events ) still require only one signature, but will need prior consent, by email, from one other signatory and the emailed approval of the Chairperson or Vice Chairperson. Each signatory must be given full viewing rights of the account via the Bank's Internet banking system. The Club's accounting period shall run from 1st August to 31st July annually.
Auditors:- There shall be an Independent Examiner of the Lodge Accounts who will be proposed and elected by the members at the AGM.
Annual General Meeting:- Annual General Meetings will be held on the third Thursday in October each year. A majority vote will carry resolutions. . A quorum shall be 5% of the Club membership. Postal votes will be valid and count equally with members who are present.
Extraordinary Meeting:- A special meeting of The Club shall be called at 14 clear days notice in writing upon demand of six paid up members, or by the Chairman , or by the Club Management Team.
Subscriptions:- Subscriptions will be £5.00 per annum, or such sum as the Treasurer proposes and is approved at an AGM or EGM. Annual Subscriptions are due 1st August, in advance, payable annually to the Club Bank Account by annual standing order. Subscriptions which remain unpaid after 30th November will entitle The Club Management to cease that person's club membership.
Membership Secretary:- The Club Membership Secretary will be responsible for the collection of subscriptions and shall maintain appropriate records. Such subscriptions will be delivered directly into the Club Bank Account under immediate advice to the Treasurer. The Membership Secretary shall have viewing rights on the Club Bank Account/s. The Membership Secretary will present the membership books up to the 31st July, annually. They shall be presented to the Treasurer by 31st August, latest
By joining The Club, each member is considered to have agreed that details pertaining to their membership may be held on computerised and paper records, this agreement to meet the requirements of the Data Protection Act. Members are also considered to have agreed that their details may be divulged to other club members, unless specific instructions have been received by the Membership Secretary, in writing, that such details may not be divulged.
Resignation:- A member may resign, in writing, to the Membership Secretary.
Charity:- The Club may make Charitable donations which must be initiated by the unanimous consent of the Principal Officers. Especial reference to any/each charitable donation must be the subject of a special item on the next AGM / EGM agenda, and receive the retrospective consent by a majority of those present.
Alteration of the by-laws:- Alteration of the by-laws may only be effected at the Club AGM or at an Extra General Meeting. At least 1 month notice must have been given to the membership in writing.
Club effects:- Any goods or equipment purchased by The Club shall remain the property of The Club and are deemed to be the property of the Principal Officers, in trust for The Club members. On the dissolution of The Club, the proceeds of their sale is to be donated to an appropriate charity to be decided by the Principal Officers.
Finance:-
a) the Club shall have the power to raise money by subscriptions, donations, legacies and other sources,
b) The income and property of The Club whencesoever derived, shall be applied solely towards the formation of the purposes of The Club as set forth in these byelaws and no portion thereof shall be paid or transferred directly of indirectly, by way of dividend, bonus or otherwise howsoever by way of profit to any member of The Club. Provided that, nothing herein shall prevent the payment in good faith of reasonable and proper remuneration to any servant of The Club of the repayment of any out of pocket expenses, but so that no member of the Management Team shall be appointed to any office of The Club paid by salary or fees, or receive any remuneration in money of moneys worth from The Club.
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Approved by Three Principal Club Officers, and passed a majority vote of Citi-UK Club attendees at The Club's Extraordinary General Meeting dated ** / *** / 2005

Chairperson ………………………..……….. dated ……………………………….

Treasurer ………………………..…… .. dated ……………………………….

Secretary …… …………………..…….. dated ……………………………….