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BYE-LAWS
(Approved October 2003)
Club Name:- Citibank-UK Pensioner's Club (The Club)
Club aims:- To enhance the welfare and social well-being of club members.
Membership qualifications:- Membership is restricted to Citibank Pensioners
whose pensions are paid from CitiGroup's Citibank UK Pension Fund. The
Club Management Team may exceptionally, (but only by the unanimous consent
of all Principal Club Officers), invite others to join The Club as members
,who, on payment of their subscriptions, will enjoy all privileges offered
by The Club.
Club Management Team:-
The Club Management team must consist of at least 5 officers and not more
than 9 officers, amongst which the following Principal Offices must be
filled:-
Chairperson.
Vice Chairperson
Club Treasurer
Club Secretary
Club Membership Secretary.
The additional four Club Committee members may be elected to assist any
of the above Principal Officers, and/or to assist in the general running
of The Club. Ideally, and when appropriate, a Club Almoner should be elected.
A Club Officer may not fill more than one Principal Office.
The Club may, by unanimous vote of the Club Management Team, appoint a
Club President whose responsibilities will be identified at the time of
appointment.
5 Officers from the 9 will constitute a Quorum, of which 3 must be Principal
Officers.
Officers leaving the Committee will, ideally, serve one extra year in
an 'ex-officio' capacity.
There will be a minimum of two Committee meetings each year plus one AGM
which will be held on the third Thursday in October.
In the event that a Committee member resigns or becomes unavailable during
his term a 'Casual' Committee Member may co-opted by the Principal Committee
Members. and will assume the rights of the replaced member until the upcoming
AGM, Additionally other members may be co-opted onto the Club Management
Team, but they shall have no voting rights at Club Committee Meetings.
The Club Management Team may, by their unanimous vote, authorise the setting-up
of Special Interest Groups.
Special Interest Groups (SIG) A proposal to form an SIG must be presented
to the Club Management Team which must then be authorised by the Club
Management Team's unanimous vote before it can operate under the auspices
of The Club. Each SIG must be managed by a designated 'Leader' who will
be responsible for the SIG, and for reporting back to the Club Management
Team. No SIG can operate under the auspice of the Citibank-UK Pensioner's
Club without the unanimous consent of the Club Management Team. It should
be the aim of the SIG Leader to ensure that the SIG is financially self-supporting.
All members of an SIG must be fully paid-up members of The Club.
Elections:- Elections will be held annually, at the Annual General Meeting.
Officers will put themselves forward for possible re-election at each
AGM. Ideally, a member of the Club Management Team wishing to resign from
the Committee will give notice in writing to The Club Secretary at least
two months before the upcoming AGM.
Treasurer:- The Treasurer shall maintain a bank account/s, in The Club's
name. The Treasurer shall have control of all Club cheque books. There
must be a minimum of two Principal Officers with signing authority on
the account, any one of whom may sign cheques etc up to the sum of £100.00
Sums greater than £100.00 still require only one signature, but
will need prior consent, by email, from one other signatory and the emailed
approval of the Chairperson or Vice Chairperson. Each signatory must be
given full viewing rights of the account via the Bank's Internet banking
system. The Club's accounting period shall run from 1st August to 31st
July annually.
Auditors:- There shall be two auditors, proposed and elected by the members
at the AGM with the responsibility of auditing the upcoming year's books.
Annual General Meeting:- Annual General Meetings will be held on the third
Thursday in October each year. A majority vote will carry resolutions.
An agenda, detailing the matters for discussion will be advised to all
members at least 14 days prior to the upcoming AGM. A quorum shall be
10% of the Club membership.
Extraordinary Meeting:- A special meeting of The Club shall be called
at 14 clear days notice in writing upon demand of six paid up members,
or by the Chairman (or President, if appointed), or by the Club Management
Team.
Subscriptions:- Subscriptions will be £5.00 per annum, or such sum
as the Treasurer proposes (which must be endorsed by a majority of the
Club Management Team) and then seconded and passed by a majority vote
by ordinary members at the AGM.
Annual Subscriptions are due 1st August, in advance, payable annually
to the Club Bank Account by annual standing order
Non-payment of subscriptions:- Subscriptions which remain unpaid after
30th November will entitle The Club Management to cease that person's
club membership, without further advice to that person. Membership may
be reinstated, with no loss of privileges, by payment of any and all outstanding
dues.
Membership Secretary:- The Club Membership Secretary will be responsible
for the collection of subscriptions and shall maintain appropriate records.
Such subscriptions will be delivered directly into the Club Bank Account
under immediate advice to the Treasurer. The Membership Secretary shall
have viewing rights on the Club Bank Account/s. He also has the right
to sign Club cheques in the absence of the Treasurer. The Membership Secretary
will present the membership books up to the 31st July, annually. They
shall be presented to the Treasurer by 31st August, latest
By joining The Club, each member is considered to have agreed that details
pertaining to their membership may be held on computerised and paper records,
this agreement to meet the requirements of the Data Protection Act. Members
are also considered to have agreed that their details may be divulged
to other club members, unless specific instructions have been received
by the Membership Secretary, in writing, that such details may not be
divulged.
Resignation:- A member may resign, in writing, to the Membership Secretary.
Charity:- The Club may make Charitable donations which must be initiated
by the unanimous consent of the Principal Officers. Especial reference
to any/each charitable donation must be the subject of a special item
on the next AGM agenda, and receive the retrospective consent by a majority
of those present.
Alteration of the by-laws:- Alteration of the by-laws in any way may only
be effected by serving a Notice of Motion at the Club AGM. At least two
month's notice must have been given, in writing, to The Club Management
Team who must add it to the agenda for the upcoming AGM meeting.
Presentation of the by-laws:- Each member, on joining The Club must be
presented with a copy of the by-laws currently in operation.
Club effects:- Any goods or equipment purchased by The Club shall remain
the property of The Club and are deemed to be the property of the Principal
Officers, in trust for The Club members. On the dissolution of The Club,
the proceeds of their sale is to be donated to an appropriate charity
to be decided by the Principal Officers.
Finance:-
a) the Club shall have the power to raise money by subscriptions, donations,
legacies and other sources,
b) The income and property of The Club whencesoever derived, shall be
applied solely towards the formation of the purposes of The Club as set
forth in these byelaws and no portion thereof shall be paid or transferred
directly of indirectly, by way of dividend, bonus or otherwise howsoever
by way of profit to any member of The Club. Provided that, nothing herein
shall prevent the payment in good faith of reasonable and proper remuneration
to any servant of The Club of the repayment of any out of pocket expenses,
but so that no member of the Management Team shall be appointed to any
office of The Club paid by salary or fees, or receive any remuneration
in money of moneys worth from The Club.
General:- In the event that the first meeting on the 16th October 2003
does not result in the full quota of Principal Officers positions being
filled, then exceptionally with the approval of the majority of those
present at the 16th October 2003 meeting, the Club may operate for one
year with the reduced number of positions, providing that at minimum the
positions of Chairperson, Treasurer and Membership Secretary are filled
and one auditor is elected, until the AGM in October 2004. If it is still
not possible to fill all the required positions by that time, the Club
will be dissolved
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Approved by Three Principal Club Officers, and passed a majority vote
of Citibank-UK Pensioner attendees at The Club's inaugural meeting dated
16th October 2003.
Chairperson ………………………..………..
dated ……………………………….
Treasurer ………………………..……
.. dated ……………………………….
Membership Secretary …………………..……..
dated ……………………………….
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